Responsibilities of the City Clerk
The City Clerk’s Office maintains, records and preserves all official documents and proceedings of the City Council and serves as the Records Management Liaison Officer to the state of Florida archives; maintaining, storing, and disposing of the City’s public records in accordance with Florida Statutes.
The City Clerk administers oaths; is the custodian of the City seal and authenticates by signature and records all official legislative actions of City Council, and countersigns all contracts made on behalf of the City.
City Council Meetings
The City Clerk provides public notices, prepares and distributes City Council agendas and minutes, provides access to public records, and coordinates the codification and publication of the City’s Code of Ordinances. City of Zephyrhills City Council meetings are held the second and fourth Monday of each month beginning at 6:00 p.m. in the Council Chambers of the City of Zephyrhills City Hall located at 5335 Eighth Street, Zephyrhills FL 33542.
The City Clerk is the custodian of public records, provides research of the official records for citizens and other departments upon request, in compliance with Florida Public Records Law, and allows for the inspection and examination by any person, at any reasonable time, under reasonable conditions and under the supervision of the City Clerk’s Office (F.S. Chapter 119).
The City Clerk’s Office qualifies candidates and manages municipal elections, administers sales at Oakside Cemetery and coordinates rentals for the Alice Hall Community Center. The City Clerk’s Office provides support services to the Mayor, City Council, City Manager, and City staff. The City Clerk’s Office is dedicated to continuing the preservation of the City’s history.
The City Clerk does not handle requests such as birth certificates, death certificates, marriage licenses, vehicle registrations or court records. These items are available through Pasco County Clerk & Comptroller's Office or the State of Florida Department of Health.